How do I reconcile an account? · Moza

How it works

What is Reconciliation?

Reconciliation is the gold standard of financial bookkeeping. It compares your Moza ledger line-by-line against your official bank statement to ensure every transaction and balance match perfectly.

When you finish a reconciliation, Moza creates an immutable accounting checkpoint. Reconciled transactions receive a unified Lucide Check icon badge (✓) within the transaction status cluster, confirming your financial data has been verified against official bank records.

Why Reconcile Regularly?

1. Catch Errors Early: Instantly flag duplicate charges, missing transactions, unrecorded bank fees, or typos before they skew your budgets.
2. Prevent Cascade Drift: Locking past statement periods isolates finalized data so you never have to re-audit old transactions when troubleshooting a balance mismatch.
3. 100% Trusted Budgets: Knowing your cash and credit balances match your bank to the penny gives you total confidence when allocating funds to your goals and budgets.

Two Ways to Reconcile in Moza

Moza provides two reconciliation workflows designed for speed and flexibility:

1. AI Bank Statement Import (Recommended)

Upload your official bank statement in CSV, OFX, QFX, or QBO format.

• AI Parsing: Moza reads statement rows automatically and matches them against your ledger.
• Previously Reconciled Statement Detection: If a statement transaction matches an entry already included in a prior checkpoint, Moza automatically classifies it as Already Reconciled and places it cleanly in the collapsed audit trail.
• Dynamic AI Credit Gating: Statement import uses centralized AI Settings credits (✨ cost). Insufficient credit alerts block imports when credits are low while keeping manual reconciliation 100% accessible.

2. Manual Line-by-Line Reconciliation

• Always available and 100% free with zero AI credit cost.
• Select candidate ledger transactions manually and verify against your printed or online statement.

Step-by-Step Guide: AI Statement Import Flow

1. Launch Reconcile

• Open the Accounts tab in Moza.
• Select your bank or credit card account.
• Click Reconcile Account at the top of the account details pane or from the ⋯ action menu.

2. Upload Your Bank Statement

• Drag & drop your statement file (CSV, OFX, QFX, QBO) or click Choose file.
• Moza reads the file in the background, extracts statement balances, and matches ledger entries.

3. Review Exception Cards in the Workspace

• Moza opens the full-page Reconciliation Workspace.
• Review unmatched or suggested candidate transactions on high-density cards (~35% compact layout).
• Use Date Sorting (Newest first vs Oldest first) to organize your review rhythm.
• Click Confirm Match to approve suggested matches with instant, smooth exit animations.
• Use Confirm All to batch-approve unambiguous matching candidates in one click.

4. Check the Live Difference & Finalize

• Watch the header banner: when Difference is $0.00, your cleared ledger matches your bank statement to the penny.
• Click Complete Reconciliation to lock the checkpoint.

Step-by-Step Guide: Manual Reconciliation Flow

1. Open Reconcile & Choose Manual Mode

• Click Reconcile Account on your account details page.
• Select the Reconcile Manually option card.

2. Enter Statement Ending Balance & Date

• Enter the Ending Balance and Statement Date shown on your bank statement.

3. Check Off Cleared Transactions

• Review the candidate transaction checklist.
• Check off each transaction that appears on your bank statement.
• Use the Auto-match button to instantly select matching candidate transactions that balance your ledger.

4. Lock Checkpoint

• Verify that Remaining Difference reads $0.00.
• Click Finish Reconciliation to lock the audit period.

Reconciliation History, Audit Trail & Undo Checkpoint

Click the History button on any account page to open Reconciliation History:

• Single-Modal Navigation: Click View Details on any historical checkpoint to view its full transaction audit log inline within the same modal (with ← Back to History navigation).
• Reverse-Chronological Undo Checkpoint: Click Undo Checkpoint to roll back the most recent reconciliation checkpoint. Moza restores the account's previous last_reconciled_at date and unlinks transaction reconciliation keys in strict reverse-chronological order.
• Clear Metadata: View Start Balance, Bank Balance, Created By, and statement type pills (Statement vs Manual).
• Workspace Currency: All historical balances and checkpoint amounts respect your active workspace currency.

Frequently Asked Questions

What happens if I click the Check icon on a reconciled transaction?

Clicking the Check icon badge opens a clean popover card displaying ● Verified & Reconciled and the checkpoint date. It isolates click events so the transaction details pane behind it doesn't open.

What happens if I edit a reconciled transaction?

If you edit an accounting-critical field (amount, account, date, direction, or deletion) on a reconciled transaction, Moza automatically clears its reconciled status to preserve audit integrity. Non-accounting edits (notes, tags, merchant display) remain verified.

Can I reconcile if I run out of AI credits?

Yes! Manual Reconciliation is always 100% accessible with zero credit cost, allowing you to reconcile your accounts at any time.

Does reconciling change my account balance?

No. Reconciling verifies and locks your existing transactions against your bank statement. It does not alter your ledger balance unless you explicitly create an adjustment transaction for an unresolved discrepancy.